See who opened an announcement

What is this?

For important announcements, such as a moved rehearsal or the schedule on concert day, you want to know whether the information has arrived. With the read status you see who has already opened an announcement and who hasn't.

Only seen or not seen yet is shown, never the time. “Seen” means opened. Chorilo can't know whether someone read everything.

Switch on the read status for your choir

The read status is off at first. Your choir switches it on itself:

1. Click Ensembles in the sidebar, pick your choir and then Choir settings.
2. Select General.
3. In the Announcements card, turn on the switch Read status for announcements.
4. Click Save changes.

You need the permission Edit settings for this. The read status only applies to announcements created from then on. If you switch it off, all lists disappear. If you switch it on again later, it starts over: announcements from before stay without a list.

Suggested wording for bylaws or data protection policy

When the switch is on, Chorilo shows a suggested paragraph below it, which you can take over with Copy text:

The association uses the Chorilo software for internal communication. Chorilo stores whether a member has opened an announcement from the association. Only persons authorized by the board can see this information. It serves solely to make sure that important information reaches all members. The time of opening is not shown.

The text is a suggestion, not a requirement. Inform your members before you use the feature. Changes to the bylaws are usually decided by the general meeting, a data protection policy can often be adopted by the board. If you are unsure, talk to your board or get advice from a data protection expert.

How to see who opened the announcement

1. Open the announcement under Messages › Announcements.
2. Click or tap Seen. The button shows how many people have already opened the announcement, for example Seen 12/40. On the web it sits at the top of the announcement, in the app below the author line.
3. The list has two sections: Not seen yet and Seen, each person with their voice part.

The list contains the active members who can see the announcement. If it is only visible to certain groups, voice parts or people, only they appear in it.

Children and parents

Children without their own login can't open an announcement themselves. If a linked parent opens it, it counts as seen for the child. The list then shows via parent next to the name.

Announcements to several choirs

If an announcement goes to several choirs, you only see the members of the choirs where you have the permission and the read status is switched on.

What members see

Announcements with read status show a small info icon, on the web next to the date. Tapping it shows: “Authorized people in the choir can see whether you have opened this announcement. The time is not shown.”

Permission

Only people with the permission See who opened announcements see the list. By default only administrators have it. Under Permission groups you can give it to other groups, such as the board or the choir director.

Tips

• Grant the permission sparingly. The smaller the circle, the less members feel watched.
• Remind people individually. Someone listed under Not seen yet for an important announcement is better served by a short personal message than by a reminder to everyone.
• Announce the feature before you switch it on, for example in an announcement or at the next rehearsal.